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Integrated Financial and Human Resources Management System (IFHRMS) – All staff are requested to fill the entire information as soon as possible.

Hardware Requirements:
Operating System: Windows 7 & above
Printer and Scanner

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Important: Land Line Internet Connection: Staffs make sure the above requirements and only proceed with School Landline Internet Connectivity otherwise website will not responded anymore.

3 Stages of IFHRMS:
I. Initiator
II. Verifier
III. Approver

Download IFHRMS Payroll Steps in PDF

ABSTRACT:
1. Bill Group Creation -Finance
2. Adding Employees in a Pay Bill Group – Finance
3. Pay Components (Element Entry) –HR
4. Pay roll run process –Finance
5. Pay Statement Generation -Finance
6. Bill Generation –Finance
7. Approve and Forwarding a Bill to Treasury by DDO (Approver)

1. Bill Group Creation

Initiator Log in
Step 1: Click Finance icon and click the DDO Master icon
Step 2:Click the Pay Bill Group,select the DDO Code in Drop down and click Go button
Step 3: Click the Create button (it is at top of the left side)
Step 4: Enter the Fields Bill Group Name, Post Type, and Account Code (DP Code)
Step 5: Click the Review button and check the Approval Hierarchy and click the Submit button

Verifier Log in
Step 1: Click Finance icon and click the Notification link and check all the updated details.
Step 2: Click the Verify button (the button is at top of the right side)

Approver Log in
Step 1: Click Finance icon and click the Notification link and check all the updated details.
Step 2: Click the Approve button (the button is at top of the right side))

2. Adding Employees into a Pay Bill Group

Step 1: Click Finance icon and click Pay roll icon
Step 2: Select the Period Name (for which the pay bill is to be prepared)*
And click Search button. The entire Employees of the office will belisted.
Note* Please leave the Pay bill Group blank
Step 3: Select the employees (to be added in a particular group) and click

Add/Update Bill Group button
Step 4: Select the Bill Group Name in dropdown list and enter the Effective Start Date field
(01-May-2018) and click the Submit Button
Step 5: Click the OK button in Popup box.
Step 6:Click Monitory Request Status and ensure the status being Completed*.
(The process contains three levels – Pending, Running andCompleted)
*Note: Wehavetorefreshtheprocesstogetcompleted. Refreshbuttonisatthetopthe table
Step 7: Click the View output link (to check the group with employees)
*Note: The above process will be repeated for creating another pay bill groups

3. Pay Components (Element Entry)Process

Step 1: Click the Human Resource Pay roll process icon
Step 2: Click the element entry link then click the create batch button (batch name is system generated)
Step 3: Enter the Effective date (the month for the pay bill isto be processed) then select Create New entry in
action if Entry Exists and remove the tick mark in the check box (reject if future changes exists)
Note : leave the both check boxes unchecked
Step4:ClickNextButton(rightsidetop)andselectEmployeeNamefield(Usetabbuttoninkeyboard)The Employee No. is automatically generated (vice versa)
Step5:SelecttheElementNameandclickInputValues(pencilmarkinyellowcolor)andenterthe
Amount.
Note:Input values may be Standard Value / Percentage /User Entered Amount / Previous Value
Step 6: Click Save button and then click Validate and click Ok in the popup box
Step 7: Click Refresh icon and watch the batch status for the process getting valid. Click Update icon (Yellow pencil)
Step 8: Click Next button and check approval hierarchy and click the Submit button.
Note: IFHRMSApplicationhavedefaultdues(DutyPay,GradePay,DA,HRA,CCAandMA)Deduction (GPF Subscription, CPS Regular, FBF and all advances). Follow the above said process to add the remaining dues and deduction to beadded.

GPF Subscription Update
Step 1: Click the Human Resource Pay Roll Service icon
Step 2:Click theGPFSubscription Update link then click the employee idfield and select the starts With option, enterfirst 2 digits ofthe Employee Number and click ok button. Click Action button (for the employee who’s GPF Subscription to be updated)
Step 3: Click Create button
Step4:EnterthefieldEffectiveDate (date fromwhichthechange istobe) andentertherevised
Subscription amount
Step 5: click the Review button and click Submit button.

Verifier Log in
Step 1: Click the Finance Icon click the notification link and check all the updated details.

Step 2: Click the Verify Button (The button is at top of the Right side).
Approver Log in
Step 1: Click Finance icon and click the Notification link and check all the updated details.
Step 2: Click the Approve button (The button is at top of the Right side)

4. Pay Roll Run Process (One-time process)

Step 1: Click the Finance icon then click the Payroll icon
Step 2: Click the Processlink (at top of the Left side) and Select the Fields, Period Name (ex: May 2018) & Pay Bill Group name in dropdown list.
Step 3: Click the Search button the employees are listed and select the employees for regular salary
Step 4: Click the Process Regular Run button then select theRun type field (Regular Salary)
andClick the Submit button. (Confirmation with Request No.Popup)
Step 5: Click the ok button in popup box.
Step 6: Click the Monitor Reques Status for the completion status to show completed.
Note:The process Regular Run is a one-time processfor a pay bill group for a month. Don’t run another time for The same group for the same month.

5. Pay Statement Generation

Step 1: Click the Finance icon and click the Payroll icon and click the Reports option.
Step 2: Find the Pay statements, click the Action Button
Step 3:Enterthe fields “PeriodName (May 2018).BillType (Regular Salary)&Bill group name
Step 4: Click the Continue button then click the Submit button and click ok button in popup box.
Step 5: Click the Monitor Request Status for the completion of the status to be completed.
Click the View output link.

6. Bill Generation Process

Step 1: Click the Finance and click the Payroll icon and click theBill Generate option (3rd Option).
(Regular Salary in Default)
Step2:SelecttheFields“PayrollPeriod(May2018), Billtype (Regularsalary) and BillGroup Name
Step2:SelecttheFields“PayrollPeriod(May2018), Billtype (Regularsalary) and BillGroup Name.

Step 3: Click the Generate Bill button and click the Ok button in Popup box
Step4:ClicktheMonitorRequestStatusforthecompletionofthestatustobecompleted.
Clicktheview output link. The bill number will be generated.

7. Forward the Bill forApproval

Step1:ClicktheFinance iconandclicktheBillsiconandclicktheGo buttoninbillsearchfield.
(The generated bill – draft)
Step2:The bill particulars are being viewedand click thedetailsicon(blue color box-rightside)
Step 3: The bill page will be opened. Click the Forward button (rightside top third one)
Verifier Login
Step 1: Click the Finance icon click the Bill Notification link – click the continue action link
(text inBlue color) and check all the details (Attachments, Enfacement slip, Bill lines & Beneficiary)
Step 2: Finally click the Verify button (The button is at top of the Right side)
Approver Login
Step 1:Click theFinance icon, click theBill Notification link – click the continue action link
(text inBlue color) and check all the details (Attachments, Enfacement slip, Bill lines & Beneficiary)
Step 2: Finally click the Approve button (The button is at top of the Right side)
Note : All attachments will be attached automatically in IFHRMS Application.

8. Forwarding the Bill to Treasury by DDO (Approver)

Step 1: Click the Finance icon and click the Bills icon and click the Go button in Bill search page
Step 2: The bill particulars are being viewed and click the Details Icon (blue color box – right side)
Step 3: The bill page will be opened. Click the Forward Treasury button (right side top)
Step 4: The Token Number (Treasury Ref. No.) is generated automatically and click the Ok button.

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